Well you have to hand it to Google! They consistently deliver useful, simple tools that are stable and secure that can really add value to your personal life and business. (and most of the time they're free).

Google Sites is no exception.

“Google Sites, a new offering from Google Apps, makes creating a team site as easy as editing a document. Use Google Sites to centralize all types of information — from videos to presentations — and share your site with just a few people, your entire organization, or the world.”

I have used several Wikis in the past both for Redback Solutions as an intranet and Sticky Tickets as a collaborative environment when we were getting it off the ground. Both of these used PBWiki however they were a little cumbersome. People tend to take the path of least resistance and it always seemed easy to use email, outlook tasks, outlook calendars and to do lists in excel and as such both Wikis slowed died a quiet and uneventful death.

When I was researching Google Sites for this article, I created an account and started trying out some of the functionality. With in minutes I had build the structure of an intranet for Redback Solutions and found that it was extremely easy to use. The features that are particulary useful are

  • being able to move the pages around in the sitemap
  • being able to insert Google gadgets into the content
  • a very useful document uploader and manager including version control which is essential for an intranet
  • simple, easy text editor
  • a very useful list module that allows you to create action minutes and to do lists

I have now used it to create an Intranet for both Redback and Sticky Tickets and have been extremely please with the results.

Like much of technology, whilst it is free and an excellent tool, it can be a time killer working it out the first time. If you'd like any help on setting up an intranet just contact me at www.rb.com.au.

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